Compliance Indicator

Documentation of recording & reporting attendance records are consistent with certified hours of enrollment that are established for the child/parent/guardian.

Regulations/Reference

CCD Program Instrument: I. Family Files CCD 06
Title 5: 18065, 18066, 18066.5, 18067, 18068

Monitoring Review Evidence

  • Verification of Excused Absences & Abandonment of Care Policies

  • Attendance Registry Records

  • Sign-In/Out Records

  • Written Materials for Parents

Watch Video Lesson ❯

Sample Forms/Tools ❯

Attendance Forms/Tools

 

Review Sketch Pad Notes ❯

 

Sign-In/Out Record

 

According to the regulations, the attendance record, also referred to as a sign-in/out sheet is the primary source document for audit & reimbursement purposes for children physically attending care.

What this might look like in a program:

A Sign in/out Sheet Reminder cheat sheet is kept by the daily sign-in/out record to remind both providers & parents of the basic requirements that include:

  1. Parent/Guardian full legal signature at time of arrival & departure

  2. Actual time of arrival & departure

  3. Absences are recorded

    • Child name

    • Date

    • Reason for absence

    • Full legal signature of provider or parent/guardian

 

Tracking Systems

 

Contractor’s must establish sound tracking systems to ensure absence types that have limitations are tracked:

Best Interest Days

  • Limited to 10 days per contract period

  • Must have a tracking system in place

  • No limit for CPS & At-Risk children

What this might look like in a program:

  • Contractor tracks attendance & the family is notified when they are near &/or have used all of their 10 best interest days.

 

Irregular Attendance

 

Regular attendance is very important for a child’s development & sense of stability.

A system should be in place for Staff & Providers to work with families who have irregular attendance to determine if any support is needed to improve attendance. 

What this might look like in a program:

  • Contractors establish a procedure of communication to families when a child is having irregular attendance.

  • Staff work with families to develop strategies that promote regular attendance using a Child Attendance Success Plan

 

Attendance Record Verification

 

Since attendance is typically entered & reconciled by the contractors office, a system to ensure providers are aware of what is required on the daily sign-in/out sheets for accuracy is ideal. This ensures the attendance records contain:

  1. Parent/Guardian full legal signature at time of arrival & departure

  2. Actual time of arrival & departure

  3. Absences are recorded

    • Child name

    • Date

    • Reason for absence

    • Full legal signature of provider or parent/guardian

 

Complete Knowledge Check ❯

After reviewing the video lesson & sketch pad notes, it’s time to check for understanding by completing a Knowledge Check. Note that Individual Knowledge Checks will conclude with a Certificate.

Individual Knowledge Check (ProProfs) >


Group Knowledge Check (Kahoot!) >