Lesson 3
Attendance
Lesson 4
Provider Participation
Lesson 5
Provider Reimbursement
Lesson 6
Parent Involvement & Education
Lesson 7
Health & Social Services
Lesson 8
Site Licensure
Lesson 9
Adult-Child Ratios
Lesson 10
Environment Rating Scale
Lesson 11
Nutritional Needs
Lesson 12
Desired Results Profile & Data
Lesson 13
Qualified Director
Lesson 14
Staff Development/Provider Support
Lesson 15
Refrain from Religious Instruction
Lesson 16
Inventory Records
Lesson 17
Annual Evaluation Plan
Lesson 18
Fiscal Essentials: CFCC Contract Type
Lesson 19
Fiscal Essentials: CCTR Contract Type
Lesson 20
Audits
Lesson 21
CDMIS 801A & 801B Reporting
Compliance Indicator
Documentation of recording & reporting attendance records are consistent with certified hours of enrollment that are established for the child/parent/guardian.
Regulations/Reference
CCD Program Instrument: I. Family Files CCD 06
Title 5: 18065, 18066, 18066.5, 18067, 18068
Monitoring Review Evidence
Verification of Excused Absences & Abandonment of Care Policies
Attendance Registry Records
Sign-In/Out Records
Written Materials for Parents
Watch Video Lesson ❯
Sample Forms/Tools ❯
Attendance Forms/Tools
Review Sketch Pad Notes ❯
Sign-In/Out Record
According to the regulations, the attendance record, also referred to as a sign-in/out sheet is the primary source document for audit & reimbursement purposes for children physically attending care.
What this might look like in a program:
A Sign in/out Sheet Reminder cheat sheet is kept by the daily sign-in/out record to remind both providers & parents of the basic requirements that include:
Parent/Guardian full legal signature at time of arrival & departure
Actual time of arrival & departure
Absences are recorded
Child name
Date
Reason for absence
Full legal signature of provider or parent/guardian
Tracking Systems
Contractor’s must establish sound tracking systems to ensure absence types that have limitations are tracked:
Best Interest Days
Limited to 10 days per contract period
Must have a tracking system in place
No limit for CPS & At-Risk children
What this might look like in a program:
Contractor tracks attendance & the family is notified when they are near &/or have used all of their 10 best interest days.
Irregular Attendance
Regular attendance is very important for a child’s development & sense of stability.
A system should be in place for Staff & Providers to work with families who have irregular attendance to determine if any support is needed to improve attendance.
What this might look like in a program:
Contractors establish a procedure of communication to families when a child is having irregular attendance.
Staff work with families to develop strategies that promote regular attendance using a Child Attendance Success Plan
Attendance Record Verification
Since attendance is typically entered & reconciled by the contractors office, a system to ensure providers are aware of what is required on the daily sign-in/out sheets for accuracy is ideal. This ensures the attendance records contain:
Parent/Guardian full legal signature at time of arrival & departure
Actual time of arrival & departure
Absences are recorded
Child name
Date
Reason for absence
Full legal signature of provider or parent/guardian
Complete Knowledge Check ❯
After reviewing the video lesson & sketch pad notes, it’s time to check for understanding by completing a Knowledge Check. Note that Individual Knowledge Checks will conclude with a Certificate.