Lesson 3
Attendance
Requirement
A complete and accurate record shall contain: the name of the child receiving services; the specific dates services were provided; the actual times the child entered and the times the child left care for each day services were provided and recorded daily; and signatures of both the provider and the parent at the end of each month, attesting under penalty of perjury that the information provided on the attendance record or invoice is accurate.
Regulations/Reference
CCD Program Instrument: I. Family Files CCD 06a
Welfare & Institutions Code: 10227.5
Monitoring Review Evidence
Attendance records | invoice that meet attendance requirements
Watch Video Lesson ❯
Sample Forms/Tools ❯
Attendance Forms/Tools
Review Sketch Pad Notes ❯
Attendance Record | Invoice
According to the regulations, the attendance record, also referred to as a sign-in/out sheet is the primary source document for audit & reimbursement purposes.
It is the provider’s and parent’s responsibility to complete a monthly attendance record or invoice on a daily basis.
The attendance record/invoice must include specific information:
NAME of Child receiving services
DATES services were provided
Actual TIMES child entered & left recorded on a daily basis
Legal SIGNATURES of both parents & providers
NOTE: Digital signatures may be used, as long as they comply with state and federal standards
Missing Parent Signature
Provider may submit a monthly attendance record or invoice without a parent’s signature when the following conditions are met:
Parent has not communicated with provider for a minimum of 7 consecutive days
Provider has notified contractor of parent’s lack of communication in accordance with Abandonment of Care Policy
Contractor has documented provider’s unsuccessful attempts to collect signature
Irregular Attendance
Regular attendance is very important for a child’s development & sense of stability.
A system should be in place for Staff & Providers to work with families who have irregular attendance to determine if any support is needed to improve attendance.
What this might look like in a program:
Contractors establish a procedure of communication to families when a child is having irregular attendance.
Staff work with families to develop strategies that promote regular attendance using a Child Attendance Success Plan
Complete Knowledge Check ❯
After reviewing the video lesson & sketch pad notes, it’s time to check for understanding by completing a Knowledge Check. Note that Individual Knowledge Checks will conclude with a Certificate.
