Lesson 2
Family Data File
Lesson 3
Attendance
Lesson 4
Parent Involvement & Education
Lesson 5
Health & Social Services
Lesson 6
Site Licensure & License Exempt
Lesson 7
Staff-Child Ratios
Lesson 8
Classroom Assessment System
Lesson 9
Nutritional Needs
Lesson 10
Desired Results Profile & Data
Lesson 11
Qualified Staff & Director
Lesson 12
Staff Development Program
Lesson 13
Refrain from Religious Instruction
Lesson 14
Inventory Records
Lesson 15
Annual Evaluation Plan
Lesson 16
Fiscal
Lesson 17
CDMIS 801A & 801B Reporting
Requirement
A parent shall obtain & provide supporting documentation regarding the number of children & parents in the family as listed on the application for services.
Regulations/Reference
Title 5: 17761
Monitoring Review Evidence
Family Data File
Application for Services
Records of Children & Parents Counted in the Family Size
Watch Video Lesson ❯
Sample Forms/Tools ❯
Review Sketch Pad Notes ❯
Definitions
Family means the parents & the children for whom the parents are responsible who comprise the household in which the child receiving services is living.
When a child & his or her siblings are living in a family that does not include their biological or adoptive parent, “family” shall be considered the child & related siblings.
Parent means a biological parent, adoptive parent, stepparent, foster parent, caretaker relative, legal guardian, domestic partner of the parent or any other adult living with a child who has responsibility for the care & welfare of the child.
When to Determine Family Size
For part-day programs, family size is only determined at the time of certification.
TIP: At certification, think of it as taking a “snapshot in time”. What is the family’s current family size?
Documentation of Family Size
According to the regulations, at least one document for ALL children counted in the family size must be on file that indicates the relationship of the child to the parent. Proof may include:
Birth certificate
Child custody or court order
Adoption documents
Foster care placement records
School or medical records
County welfare department records
Other reliable documentation indicating the relationship of the child to the parent
What this might look like in a program:
A Parent Enrollment Checklist is used to request family size documentation from a parent.
The enrollment specialist verifies that the documentation indicates the relationship of the child to the parent.
NOTE regarding caregivers who DO NOT have legal guardianship:
Frequently parents find that they need someone else, often a grandparent or other family member, to care for and make decisions for their children, but they do not want to establish a formal guardianship. There are a variety of factors that can attribute to why parents and the person who has care and physical custody of a minor may not want to pursue a legal guardianship. Some of the factors may include a difficult relationship between the parents and caregiver, parents’ refusal of consent to a legal guardianship, or the caregiver may not want the hassle of applying for legal guardianship. More often it is the case that the caregiver will be taking care of the minor only temporarily.
As an alternative to a legal guardianship, caregivers can sign a Caregiver’s Authorization Affidavit. A Caregiver’s Authorization Affidavit is an official form based on California’s recognition that adults who have minors living with them are “caregivers” who often want and need to take some responsibility for the minor’s education and other care.
Sample Scenarios
Complete Knowledge Check ❯
After reviewing the video lesson & sketch pad notes, it’s time to check for understanding by completing a Knowledge Check. Note that Individual Knowledge Checks will conclude with a Certificate.